Template request for donation letter

Think of this as your checklist, so make sure you have them all:. Use these 3 key elements to guide your drafts as you write your donation request letters. For more specific templates, click below depending on what kind of organization you are.

You can spend the time and money necessary to send out all the letters yourself, or you can find a provider that handles all the legwork for you. With GivingMail, you can get expert design help and insider tips that make your fundraising letters as effective as possible for acquiring donations. Give a specific example of your impact.

Would you consider donating [donation amount, items, or services that you need] to help us achieve our mission? We greatly appreciate your donation, and it will be used to [insert how the donations will be used and the impact that this donation will have].

If you wish to contribute, please fill out the attached form or give us a call at [phone number]. Nonprofits depend on charitable donations in order to keep up their support for a cause, so writing an effective donation request letter is key.

This donation request letter is effective because it immediately pulls in the potential donor with an emotionally appealing story describing who the nonprofit and its work. Talk about specific accomplishments you have made]. In order to make our auction a reality, we are seeking unique and interesting items to auction off. With our last auction, we were able to [positive physical impact of the previous auction, for example: broke a fundraising goal].

Your contribution will be vital to helping us succeed in planning our auction. With your generous donation, [specific impact that their contribution will have on your event and organization]. Or feel free to fill out and send the attached donation form with your contribution. Hosting a silent auction can be difficult, especially since it requires items that others will actually want to buy.

Writing a donation request letter in order to procure these items can be a great way to ensure your auction is ready. This donation request letter is effective because it starts off by describing the silent auction and what your organization stands for. Bringing up past accomplishments and previous auctions shows the potential donor that your organization has made differences in the past and that their contribution can do even more.

Specifically mention successful past auction items to give your recipients a better idea of what they could donate. Each year we plan a fundraising event to help [the specific impact of the fundraiser, for example: bring supplies to homeless people].

Last year, with the help of our community and other supporters, we were able to [positive impact]. It was an incredible opportunity, and we are so thankful that we had the resources to help. That is why we need your support for [new project or fundraiser]. Would you consider donating [items or service] to help us achieve our mission? With just [item or service], we would be able to accomplish [specific positive action]!

Feel free to contact me through [phone number] or [email], or look at the attached form we have provided. We would love to start this relationship with you. Nonprofits write in-kind donation request letters when they would prefer items or volunteer services instead of financial support. These are usually written to corporations but can also be sent to specific individuals. On the other hand, if you need something like canned food or used clothing, the community of individuals around you are also great recipients for your donation request letter.

Make sure your letter clearly outlines what your organization is and the problem you are trying to solve. When you ask for specific items or services, the recipient needs to know why.

Explain how these contributions will clearly impact your cause so that potential donors have a good idea about how they can help. Our previous events have [describe an emotional story speaking to the specific positive impact of event]. So far, we are expecting approximately [number of attendees] participants.

If you wish to support us, I would be happy to provide you with more information and [incentive, for example: put your logo on our event materials]. When planning an event, organizations will often send out donation request letters to supporters and local companies in an effort to raise enough money or supplies to bring their event to life.

Make sure to clearly explain what your event is and mention if it has been successful in the past. To further incentivize your recipients, you can offer to thank them publically at the event or display their brand name on event materials. When your organization sends out donation request letters, it makes sense to reach out to your entire donor database and cover as much ground as possible. Many online donation software and CRM systems have segmentation capabilities to group donors in your donor base into more specific categories.

Using these segmented groups, you can more efficiently target your messages by:. Ever since [year of founding], our team has been [hosting events, raising money, etc. We are currently planning [your next initiative] that will hopefully bring [impact of your efforts] to our community.

That is why we are asking for your help. With your resources and [specific reason why this company should donate, for example: it is a local business and a member of the community], together we could make an incredible difference. Would you be willing to donate [specific donation amount, in-kind donation, or service] to help our cause? Often times, nonprofits and other organizations will try and appeal to corporations, whether big or small, for donation requests.

Although structured similarly to donation request letters for individuals, often people ask for in-kind donations non-monetary in addition to financial help.

Keep in mind that businesses might want something in return, so it can be a good idea to offer an incentive. For example, offer to post their logo and business name on your literature or publicly thank them at your event. That gives them some positive exposure! This year, we are trying to [event or program you are raising money or supplies for]. We would like to ask that you help us continue [event or program] by donating [donation amount, specific item, or service].

If you choose to contribute to our school, you will give more than just [product or service]. If you would like to donate, please fill out and return the attached form with your in-kind donations.

Mention the programs and events that your school hosts and write how your goal is to help these young students learn and grow into future leaders. Make sure your donors know the specific impact of their donation to really solidify that donation!

Thank you for continuing to keep us in your mind and contributing to our community. Every week we offer various services as well as host a number of programs and events to help empower and raise the people around us. This will help our community by [talk about how specifically is the church going to make a positive impact]. Would you consider increasing your role in the church and donating [specific donation amount, in-kind donation, or service]? We would greatly appreciate any help you can provide, and our community will recognize your generous contribution.

From tithes to other fundraising events, many churches write donation request letters to garner more personal contributions. Those who support your church will want to show their altruism, so make sure to emphasize how much this donation will impact your church and help the community. Recently, we have been working hard to [explain what needs repairing or building for the church]. Our community is looking forward to [creating or repairing] a place where we can all come together.

We would really appreciate your support and that is why we are writing to you today. Would you be willing to donate [specific donation amount or in-kind donation or volunteer activity]? Together we can reach our goal and bring [church building name] to life! I would love to start this relationship with you and begin the conversation. Often times, churches will need extra funds or resources to help them finish a project.

Make sure to reach out to those who frequent your church as they are the ones who want to help the most. Let them know what your goal is with the construction project so they are aware of exactly what is going on. Since you are a faith-based organization, reach out in personal ways.

Include specifically how they can help and invite them to talk in person to begin this positive relationship! We have been active for [amount of years] and strive to engage our community in celebration of our shared history and traditions. Over the years, we have worked hard to [describe past events, past fundraisers, etc. Every week we host [weekly religious event, for example: shabbat] and see [amount] of families and individuals come through our door.

That is why we are writing to you today. With a donation amount of [donation amount, in-kind donation, or volunteer service], it keeps [physical impact, for example: our lights on for a day], and a donation of [larger dollar amount, in-kind donation, or volunteer service] can [larger physical impact, for example: gives seven children the chance to join a program]. Temples and other faith-based establishments send out donation request letters in order to garner additional support from their community.

A lot of temples rely on their community in order to perform many of their recurring events and religious services. Please sign up to donate your auction item online at [URL].

Thank you in advance for your contribution. We hope to see you at our auction! Simply donate by [list payment options]. Follow [your social media handles] for news and updates and contact [your contact information] with questions. In [year], our community needs to raise [amount] to be able to achieve our goal of [specific Goal]. Will you join us in working toward that goal? A gift of [desired donation amount] can make a huge impact on our ability to [achieve this goal].

Your involvement makes a difference! We hope this letter finds you well. As you may have noticed, our congregation is growing. Just like with any family, the more members you have, the more room you need. This [specific date and name of church] is hosting a special event to raise money for [detail what the money is going towards]. We will provide [anything that will be sold at the event] for a small price.

We simply ask that you bring your sense of fun and adventure! If you have any questions about the event please feel free to reach out [name and position ] to our at [phone number] or email her at [email address].

At [nonprofit Name], it takes a lot of support from kind partners like you to achieve our mission. Did you know you can show your support to our cause without making a monetary gift? They make a huge impact in the lives of [specific community]! Our goal for is to help boys participate in scouting activities including a full week at summer camp.

Thanks to generous sponsors, we are well on our way to reaching our goal, but we still need help supporting the final boys. Will you help us meet our goal to provide these wonderful boys with worthwhile activities by supporting a boy? Your donation will have a dramatic impact on the life of a young man.

Send your gift directly to us using the included return envelop or, if you wish, you may use our online donation website — www. All donations to Number One Non-Profit go directly to the boys we have been helping since Your gift will have tremendous impact on the life of a boy and help him to have the skills, vision and motivation to change his life. Thank you for partnering with us to help our boys. The Super Duper Academy is a local school that seeks to help children with disabilities and learning challenges.

We currently have enrolled over students and are helping them with our customized and tailored curriculum. We have a dream this year to add a music class in the hopes that each of our students who desires will have the opportunity to develop a talent in music. The Super Duper Academy needs enough instruments to get the class started.

These instruments should be in good shape and playable. Each one donated to the academy will be assigned to a particular student, one that they can take home for practice and use in class. We are asking you to please look around your house and donate any instruments that you may no longer need, even if the instrument may need minor repairs.

If you would still like to give, but do not have an instrument, consider giving a cash donation that can be used for other music supplies or check your local pawn shop for a suitable instrument.

Instruments can be dropped off at our front desk or simply call and we will be happy to drop by and pick up the instrument. It is through generous donations like yours that the Super Duper Academy has been able to provide life changing classes and experience to thousands of special needs students over the last five years.