For most law firms, these often include:. Add up what you do, or will spend on an ongoing basis. This should include fixed monthly costs such as a Managed IT Provider contract as well as sporadic, less predictable costs such as hourly IT support.

Finally, we need to identify and budget for some level of unplanned IT expenses. As you can see—some costs are fixed and predicable, others are wildly unpredictable but should be budgeted or accounted for in some way. But simply comparing the costs of in-house vs. Of note is that with the right Private Cloud provider these figures are inclusive of all technology that you would otherwise have to buy and maintain.

There are a variety of ways your firm could accomplish a transition of Worldox to the cloud. Hosting Worldox, in particular, requires special configuration and deep software expertise. How to properly engage in due diligence when selecting a Private Cloud provider for your law firm is a subject unto itself, but here are a few key areas to review when evaluating potential hosting companies.

We recommend:. To see the Google reviews for a Private Cloud provider or any business , if the company is reputable you can simply perform a Google search for that company, and the reviews will show up in the search results sidebar. For example:. Can I Run Worldox in the Cloud? You can run Worldox in a Private Cloud with a company that specializes in hosting law firm software. How do I Move Worldox to the Cloud? Worldox can be moved to the Private Cloud by a company that specializes in hosting law firm software.

Learn more. What is a Private Cloud? A Private Cloud provides all necessary IT functions without the need to maintain on-premise servers. What is a Virtual Desktop? A Virtual Desktop allows your law firm to access and use your legal and productivity software from any device. How Reliable is Worldox in the Cloud? It depends on the cloud provider. With a reputable provider, a Private Cloud is orders of magnitude more reliable than maintaining on-premise servers.

How Secure is Worldox in the Cloud? With a reputable provider, a Private Cloud is orders of magnitude more secure than maintaining on-premise servers. What Does Worldox in the Cloud Cost? It depends on the cloud provider, the number of users in your firm and the other technology needs of your firm.

As such, you should read the contract carefully, and ensure there is explicit language to this effect. Who Maintains and Updates My Software? This depends on the provider. Uptime Practice, by contrast, manages all software updates and maintenance for you. Now that cloud computing is mainstream many bar associations have shared their opinions on cloud computing, and even recommend it.

According to an article posted on the ABA website:. One misconception is that client information may be intercepted as it travels across the Internet. Modern encryption has progressed to the point where it is unbreakable. Cloud companies understand that their reputations for protecting customer information are crucial.

A single security breach would cost them dearly. Your client information is more secure stored on a reputable, professionally managed cloud server than on your office computers. This depends on the cloud provider. In the case of Uptime Practice, your Private Cloud will work with virtually all printers, scanners and peripherals. Your local and network printers will appear and work within your virtual desktop just as they do on your local computer.

Can I use Worldox on a Mac? Worldox is Windows-based, and cannot run on a Mac computer. At Uptime Legal, we host Worldox and other legal software for hundreds of law firms across North America. Get in touch with our team to learn more about Worldox in the cloud for your law firm.

Named an Inc. Uptime Legal Systems Solutions. An Inc recpient for seven consecutive years. Featured by the American Bar Association. How to Use Worldox in the Cloud. How Worldox Works in the Cloud. A Guide for Law Firms.

In This Article. Who This Guide is For. Law Firm Partners that drive the IT strategy for their law firm Law Firm Administrators that are charged with managing the firm's technology Law Firm IT Consultants that and are looking for solutions for their client's applications. Introduction to Worldox. Worldox comes packaged in three editions: Professional, Enterprise and Cloud. It runs on-premise, and includes the core Worldox software and feature set. Worldox Cloud is a bit of a misnomer.

Worldox Features. Evaluating Document Management software? Worldox Requirements. When Worldox is a Good Fit. Law Firm Document Management vs. Basic Cloud Storage. Why Worldox is Better in the Cloud. Worldox is strong software. The Best of Both Worlds. Work from Anywhere. Work With Windows and Macs. More Reliability, Less Downtime.

The cloud is flexible and scalable , and running Worldox in the cloud is no exception. More Economical. Worldox in a Private Cloud.

To be more specific, a typical law firm private cloud for Worldox will often include:. Hosting for Worldox and your other legal software Cloud storage — a file-system for your files and folders Support for Worldox and your legal software — including updates and maintenance Office — for productivity Microsoft SQL Server — needed to run Worldox Exchange Email All necessary server maintenance, backups and security IT Help Desk support for your team.

Private Cloud for Law Firms. Worldox in a Virtual Desktop. The answer is: a virtual desktop. How Virtual Desktops Work. Virtual Desktops for Law Firms. Your firm is committed to the Worldox software Your firm uses a combination of devices Windows, Macs, Tablets Your firm needs to be able to work from anywhere You're tired of dealing with servers and IT headaches Your firm needs to keep your applications an data secure. Migration: How to Move Worldox to the Cloud. Worldox Cloud vs. When Private Cloud is a Sood Fit If your firm needs to move Worldox and other software to the cloud in much the same way.

Steps to Move Worldox to the Cloud. Step 1: Onboarding Project Manager. Step 2: Discovery. Step 3: Build. Step 4: Go-Live. The Economics of Worldox in the Cloud. And these costs are always higher in a given year than you think they will be. Watch the Video:.

On-Premise IT. Up-Front Costs First, analyze all costs incurred each new server cycle typically 3 to 5 years. Ongoing Costs Next, analyze costs incurred on an ongoing basis. Add all of these up and determine your average monthly IT spend. These unplanned costs may take the form of:. Private Cloud costs typically include:. Fully-managed Private Cloud costs are simple, clear and predictable. Now that you have a sense of how Worldox in the cloud works and how moving Worldox to the cloud will benefit your law firm, lets talk about the all-important job of doing your due diligence.

Verify the provider has successfully hosted Worldox for at least 20 law firms Verify the provider will encrypt your data in-transit and at-rest Verify the provider backs up your data to multiple data centers across the US Understand what the provider will do if served with a subpoena regarding your data Validate that your data will only be stored in your country data sovereignty Verify that you will retain exclusive ownership of your data Ensure the provider's data center is SSAE16 audited and certified Verify the provider owns the server equipment not simply reselling Azure or Amazon Verify that the provider offers at least Understand the provider's size in terms of revenue and employee count.

Worldox in the Cloud — Frequently Asked Questions. Ready to Move Worldox to the Cloud? Learn More about running ProLaw in the Cloud:. ProLaw in the Cloud. Uptime Legal Systems Named an Inc. Related Posts. July 20, How to Use Juris in the Cloud. July 15, How to Use Tabs3 in the Cloud. May 17, Private Cloud for Law Firms. May 9, Virtual Desktops for Law Firms. December 11, How to Move Aderant to the Cloud. Prev Next. Then again — if there is one thing we truly enjoy, it is producing extraordinary results according to others with only ordinary integrity according to what you do.

Today I am going to walk through one such simple task that will drop the jaws of your fellow co-workers: a Worldox installation on a workstation. Once the PC requirements are met, anyone can do this task!

It is that straightforward and only seems daunting to the untrained eye. Here are the requirements that the new computer must have first before proceeding:. The latter command line switch would be specifically for batch files and other automated installation procedures. No need to panic! And that is how you install Worldox on a single workstation. Now go out there and make your co-workers jealous of your mad computer skills! If you have any questions about installing Worldox, how to graciously accept accolades from your colleagues or any Worldox features, just send us an email at info affinityconsulting.

You can also call us at When it comes to serving as the glue between what our clients need and making sure our consultants deliver on time and budget, Alex is the guy. With a background as a paralegal, Alex credits his innate positive attitude for making sure things get done the right way the first time around.